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P&V Enterprises Successfully Produces “Hybrid” Meeting to 600+ Viewers Worldwide

All-day event is broadcast live to participants in 80 countries,
and 50 in-house attendees

New York, NY – November 6, 2015 — When Manhattan-based P&V Enterprises, an event planning, production and management firm, was asked by a global NGO to produce an all-day “hybrid” meeting, with live interaction from an online international audience from 80 countries worldwide, they jumped at the opportunity.

“We had handled several meetings and webcasts for this client in the past,” said P&V President and Partner Pat Ahaesy, “but never anything on this scale. It took over two months of planning and we drew up a lot of contingency plans, just in case.”

The event was held from 8:00 am – 3:00 pm at the Scandinavia House in New York City to an in-house audience of about 50 attendees, and simultaneously broadcast around the globe to online participants as far-flung as Kenya, Sri Lanka, Bangladesh, and Mongolia.

While some juggling was necessary to accommodate the multiple time zones of attendees and presenters, the major logistic challenge was great disparities in bandwidth size and reliability per geographic region, which could dramatically affect the broadcast.

As a troubleshooting precaution, P&V pre-recorded the presentations of all remote speakers, through Webex, to ensure accessibility and broadcast quality. These pre-recorded presentations were incorporated into the Wirecast streaming software and run on the 1Beyond StreamMachine multi-camera “TV studio in a box” video system. This solution enabled P&V to simultaneously deal with the speakers as they came online, as well as service the live audience and global webcast participants. Everyone could see the event as it was actually taking place.

“It was my job to watch the virtual presentations in case there were any glitches, so we could take action immediately to remedy the situation,” said Ahaesy. “Fortunately, everything ran smoothly, so my job was made easy.”

“What amazing teamwork from P&V Enterprises,” said M. Carmelita Francois, Project Manager. “We had more than 50 attendees in-house and 600 online participants from 80 countries, representing government partners, local academia, researchers, and international organizations. To this day, I am still getting email from participants about how great the event was. P&V’s team did a super job.”

To learn more, contact Pat Ahaesy, P&V Enterprises, at (212) 534-3052 or pahaesy@pnventerprises.com.

 About P& V Enterprises

Founded in 1994, P&V Enterprises creatively leverage technology for seamless and successful client events. They provide a full spectrum of event planning, production, webcasting, webinars, online event registration and management services for a wide range of corporations, associations, not-for-profits and educational institutions. President Pat Ahaesy, CMP, CSEP and Executive Producer Vincent Ahaesy have a combined 55+ years experience in event production and lead a team of talented professionals and strategic partners who share their passion for creating memorable events that are visually stunning, seamlessly-executed, within budget, and as stress-free for their clients as possible. The company also provides additional event management assistance through its two subsidiaries: PNV Registration for online and on-site event registration and PNVWebcasts which provides live and on-demand webcasting solutions, from simple one camera to multiple camera solutions.

P&V Enterprises is a Certified Woman-Owned Business. For more information, visit www.pnventerprises.com

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