When and How To Outsource Meeting and Events Help – 10 Tips

Recently I read a post from someone who is a one person meetings and events department for a corporation. She listed everything that she does and after many years of doing this she is very tired.seems that each time she was asked to do something she always said “yes”. Can you relate to that? Probably many can.

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 Here’s the problem that I see. Most of us want to keep our job and are afraid to say know to our boss for fear that we’ll be replaced or thought of in a bad light. Those thoughts are based on insecurity.

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Using Event Technology Effectively

by Pat Ahaesy on May 16, 2013

Clearly technology has changed and continues to change our lives, both personally and at our jobs. Meeting and Event Planners confront this all the time.  We hear about every kind of technology or whiz bang gadget. I personally love to use technology.

But, before I recommend a technology for a client event I ask is this appropriate, the most effective use of technology for your event? Think of the following when selecting a technology for your meeting or event:

  • Will the technology improve attendee engagement?
  • Will the technology make the event production process easier and better?

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Event Planner Concerns About Deceptive Pricing

by Pat Ahaesy on May 8, 2013

Recently, I read an excellent article by Alan Kleinfeld, titled “Smart Budget: Drip Pricing Primer”, an extremely important concept for all in the meeting planning and event planning business.

What does Kleinfeld mean by “Drip Pricing”?  He says that according to Juanita Gaynor, president of Elegant Affairs by Juanita, drip pricing is a technique in which firms advertise only part of a product’s price and reveal other charges later.

Yes, this does seem to be what the airlines are doing with checked bag fees, fees for preferential seating and now one airline is charging for carry-ons! Clearly, this is very deceptive.

Hybrid Meetings and Virtual Meetings

by Pat Ahaesy on April 8, 2013

When I was a college student I took a course on creative writing. We had to write an essay of sorts twice a week. At first, I received  so-so grades. My professor asked to meet with me and he told me that he thought that I could do much much better by writing from my heart and about things that inspire me or impassioned me. He also suggested writing from real experience and to stop creating fictional scenarios.

I did that and began to receive As on my essays after that.  What does this have to do with this blog? EVERYTHING!!

Looking Good At Your Next Video Chat

by Pat Ahaesy March 21, 2013

Looking Good At Your Next Video Chat

Whether you’re using Skype, Google Hangouts, FaceTime or some other Video Chat Application, you want to look your best. Whether you’re chatting your grade school pal, you college buddy, your committee, your collaborative work group or a client, it’s important to look good. I don’t mean that you need to get Botox, but you can’t Photoshop yourself either!  So what should you do for your desktop or on the go chats?

Clearly, bandwidth is the most important. After that are sound and lighting. There are more, but I’ll go into that later.

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Do You Consider Bandwidth Information Part of Your Site Visit?

by Pat Ahaesy March 6, 2013

Most everyone who is a meeting or event planner has or should have a basic site inspection checklist. If you don’t, there are several excellent basic lists on various professional publication websites and on our professional associations.
If you like, I can send you a list of where to find them.

Meeting Setup

However, I want to add a few other things to look for and to ask about.

1- The venue has Wi-Fi, but are you planning on using a polling method that is smartphone based? Then you need a lot of bandwidth. You don’t want most of your audience upset because they can’t get a signal and respond.

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Have You Received Emails Like This?

by Pat Ahaesy February 20, 2013

Have you received emails like this?

Thank you for visiting our xyeuinvkn booth at The Special Event show last month

In case you missed us this year. “….

Well, which is it? Was I there or not?  Really dopey

Frankly, I wasn’t at the Special Event this year. Of course, I wish that I had been as I know that it’s always a terrific conference and trade show.

However, when I do attend a conference and trade show, I don’t necessarily visit every booth. If it’s not an area of need or potential need why waste my time or theirs?

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Handling Social Media For Your Meeting

by Pat Ahaesy February 6, 2013

Handling Social Media For Your Meeting

Who is Doing It!

When companies and associations began to use social media to promote their meetings and events they generally enlisted someone in the company that was known to use Twitter or Facebook frequently to help the marketing department promote the event via social media. This was generally a hit and miss situation.

As social media has matured. (Can you believe that I’m saying that it has matured?) there are those who have honed their marketing and social media skills and they are becoming social media experts. Some are able to develop a plan using their marketing skills tied in with their new social media skills to promote events and meetings very successfully.

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Do You Know the Business Value of YOur Meeting or Event?

by Pat Ahaesy January 25, 2013

Do You Know the Business Value of Your Meeting or Event?

Well, if you don’t, you’re definitely not alone.  Most meeting and event planners work hard to assure a quality event that has value and at the right price point. Planners negotiate every aspect of the event, being sure that they’re not losing the essence.

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Don’t Fall Off Your Fiscal Cliff

by Pat Ahaesy January 9, 2013

2013 – A Very Good Year

 It looks like, for the moment, our nation has not fallen of the so-called fiscal cliff. However, businesses, whether, small, medium, large or Fortune 100, must also be careful not fall off their own fiscal cliff. That’s a no-brainer, of course.

What helps a company, an association or not for profit, stay in business? Although, I’m not an economist or a CPA, here’s my take:

  • Letting the world ( or at least your market) know that you’re there
  • Letting that market know that:
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