Have you ever hired an event planner or event planning company?
Do you need to hire an event planner occasionally or outsource on an ongoing basis. Whether it’s your first time hiring an outside event planner to help you with an event or not, it’s important to make sure you hire the right person or firm. It does sound daunting, but it doesn’t have to be. Make sure you look for the best event planners or events companies and then carefully screen them.
What is your event objective?
Most people think that before you hire an outside event planner that you should determine your total budget. Yes, that helps, but the truth is that it’s more important to begin by defining why you want to hold an event in the first place. Before you reach out to a potential resource who will help you plan that event, you want to be able to share the important goals of the event: answer your own relevant questions about who, what, where, when, why and how. As the planning process develops, the answers to those questions will be adjusted a bit and clarified.
Why are you hiring an event planner?
Once you’ve defined your objectives, a few clear ideas will begin to emerge about what theme and message you want to convey at your event. But most importantly, what activities and services do you need the external resource to handle on your behalf?
Once you’ve defined your objectives, a few clear ideas will begin to emerge about what theme and message you want to convey at your event. What activities and services do you need the external resource to handle on your behalf?
Will they help with selecting the venue(s) create menus and make recommendations? Are they going to help with communication items, such as invitations and other event materials? Will they need to source entertainment and speakers? Will they be needed on site at the event? Will they handle event registration? Will they handle or source production? All of these are important for you to consider.